Privacy Policy
Effective Date: July 15, 2026
1. Our Commitment to Your Privacy
At KAMP, we believe your personal information belongs to you. We collect, use, and disclose personal information with your knowledge and consent except where applicable law requires otherwise.
We do not sell your personal information. We do not share it for advertising or marketing purposes. We disclose personal information only where reasonably necessary to operate our business, comply with legal obligations, protect safety, or as otherwise described in this Policy.
This Privacy Policy explains what information we collect, why we collect it, how we use it, who we share it with, how long we keep it, and the choices available to you.
This Privacy Policy applies to information collected through our website, ticket purchases, event registration, participant intake (vetting) forms, consent forms, liability waivers, codes of conduct, and any other documents or communications relating to our events, unless a document specifically states otherwise.
2. Adult-Only Events
Our events are intended exclusively for adults who are 18 years of age or older.
By purchasing a ticket or attending one of our events, you confirm that you are at least 18 years old.
Where required by the venue or by law, we may ask to see valid government-issued photo identification to verify your identity and age. The legal name you provide during registration or ticket purchase may be used for this purpose. We do not knowingly collect information from anyone under 18.
3. Information We Collect
We collect only the personal information that you choose to provide or that is reasonably necessary to administer our events.
Depending on the event, this may include:
Information Required for Registration
• Legal name
• Preferred first name
• Email address
• Your initial point of contact (for example, your Instagram or FetLife username)
Optional Information
You may also choose to provide:
• Telephone number
• Emergency contact information
• Preferred payment method (where supported)
• Other information you voluntarily provide through event registration or participant forms
We collect your legal name only when necessary to verify your identity, satisfy venue requirements, process payments, or comply with legal obligations.
Whenever practical, we will communicate with you and identify you by your preferred first name.
Emergency contact information is collected solely to assist us or the event venue in responding to a health, safety, or other emergency involving you. It is never used for routine communications or marketing.
4. Why We Collect Your Information
We use your personal information only for purposes directly related to operating our events.
These purposes include:
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Processing ticket purchases
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Confirming registrations
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Communicating important event information
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Completing participant intake (vetting), consent, or waiver documentation
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Verifying attendee identity or age when required
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Coordinating with event venues
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Responding to emergencies
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Maintaining records required by law, accounting standards, insurance requirements, or our legitimate business operations
We collect only the minimum amount of information reasonably necessary to accomplish these purposes.
5. Payments
Payments are processed securely through Square.
If you choose to save a preferred payment method, that information is securely managed through Wix Member Services.
We never receive or store your complete payment card number.
Square communicates with your financial institution or card issuer as necessary to authorize and complete your transaction.
Some service providers may store or process information outside Canada. Where this occurs, the information may be subject to the laws of those jurisdictions.
6. Event Forms, Waivers, and Agreements
We treat your personal information as confidential.
We do not sell, rent, license, or trade your personal information.
We share information only in the following limited circumstances.
Payment Processing
Information required to complete your purchase is shared with Square.
Event Venues
Where required to administer an event, we may provide the venue host with only the minimum information necessary, including:
• Legal name
• Preferred first name
• Emergency contact information
This information is provided solely to:
• Confirm attendee identity
• Verify proof of age where required
• Support venue safety procedures
• Respond to emergencies
Venue hosts are expected to use this information only for these purposes.
Legal Requirements
We may disclose personal information where required or authorized by applicable law, court order, or other lawful authority.
If a privacy breach occurs that creates a real risk of significant harm, we will notify affected individuals and applicable regulators where required by law.
We are committed to respecting the rights protected by the Canadian Human Rights Act. If we believe a provincial, municipal, or other local legal requirement necessitating disclosure of personal information conflicts with those protections, we will seek to uphold the principles of the Canadian Human Rights Act to the fullest extent permitted by law.
7. Keeping Your Information
We retain your information only for as long as it is reasonably necessary to:
• Administer current and future events
• Reduce the need for returning attendees to repeatedly complete the same forms
• Meet legal, tax, accounting, insurance, or record-keeping obligations
• Resolve disputes or enforce our agreements
When personal information is no longer required, it is securely deleted, anonymized, or otherwise disposed of in accordance with applicable law.
• Event registration records are generally retained for 5 years.
• Financial records are retained as required under tax law.
• Waivers may be retained for the applicable limitation period.
8. Protecting Your Information
We use reasonable administrative, technical, and physical safeguards to protect your personal information against unauthorized access, disclosure, alteration, misuse, or loss.
Access to personal information is limited to individuals who require it to perform their responsibilities.
Although no system can guarantee absolute security, we take reasonable steps appropriate to the sensitivity of the information we collect.
9. Your Choices and Rights
Subject to applicable Canadian privacy laws, you may request to:
• Access the personal information we hold about you.
• Correct inaccurate or incomplete information.
• Withdraw your consent where legally permitted.
• Request deletion of personal information that is no longer required, subject to our legal obligations.
• Ask questions about our privacy practices.
We will respond to privacy requests within a reasonable time and in accordance with applicable law.
10. Cookies and Website Analytics
Our website uses cookies and similar technologies only to the extent necessary to operate the website, improve its functionality, and better understand how visitors use it.
Essential Cookies
Essential cookies enable core website functions such as:
• Maintaining your browsing session
• Keeping your shopping cart active during ticket purchases
• Remembering your login session, if applicable
• Supporting secure payment processing
• Protecting the website against fraud and abuse
These cookies are necessary for the website to function properly.
Limited Analytics
We also use cookies placed by Wix and Square, which collect limited, aggregated, and anonymized website analytics to help us understand how our website is being used and how we can improve it.
This information includes:
• The number of visitors to our website
• The volume of new vs. repeat customers
• Which pages are visited most frequently
• General traffic patterns
• Referring websites or search engines
This information is used only in aggregate to help us improve our website and user experience. We do not use it to build advertising profiles or to serve targeted advertising. We do not have access to visitors’ IP addresses.
Your Privacy Choices
Most web browsers allow you to control or block cookies through their privacy settings. Please note that disabling essential cookies may affect the functionality of our website, including ticket purchases and account features.
If you wish to further enhance your online privacy, you may also choose to use browsers that offer more control over privacy settings, such as Firefox, or Tor. You may also consider browser-based privacy tools or content-blocking extensions, such as uBlock Origin, Privacy Badger, or similar software. These tools are optional, are not required to use our website, and are not affiliated with or endorsed by KAMP. We encourage you to choose the privacy tools that best meet your individual needs.
11. Third-Party Services
Our website uses services provided by third parties, including Square and Wix. These service providers maintain their own privacy policies and are responsible for the information they collect on their systems.
Our website may also contain links to third-party websites or social media platforms. We are not responsible for the privacy practices of those sites.
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes to our practices, legal obligations, or business operations.
The current version will always be posted on our website with the Effective Date shown at the top of this page.
13. Contact Us
If you have questions about this Privacy Policy or would like to exercise your privacy rights, please contact us using the Contact Form available on our website. We review privacy requests regularly and will respond within a reasonable time in accordance with applicable Canadian privacy law. We aim to respond within 30 days.
If you are unable to use the contact form, please contact us by another reasonable means, such as in-person at events or through social media, and we will make appropriate arrangements to assist you.